5 Top Reasons to Choose Onsite Scanning Services

Organizations on the path to digital transformation should outsource large-volume scanning to a professional scanning company. Such companies have experience handling sensitive paper records, organize digitization and storage or destruction of the paper originals, and are well-oiled teams that produce high-quality work.

Onsite scanning is a service we offer to our clients, where our scanning hardware and our scanning technicians and project manager work on their premises to scan and digitize their records. It is best if you have total control over your documents at all times so that they are at the ready whenever needed.5 top reasons to Choose Onsite Scanning Services.

1. You want to or need to keep sensitive documents on your premises and under control

Do you have stringent regulations that prevent you from transporting documents outside your official premises? Onsite scanning means your documents never leave your premises, so you can ensure the security of confidential information and any compliance regulations. We can schedule visits to handle your document scanning needs anywhere in the Gulf South.

2. You want your documents to be accessible to your employees at all times

If your scanning project involves documents that are in use by your teams or outside parties, then in-house scanning services may be best. If you need hard copies of the original documents, offsite scanning will impede quick retrieval of documents as it will involve transporting papers back to your office if you need them urgently.

3. You want your team to monitor the scanning

Some scanning projects can be complex. Your in-house team may have valuable contributions to make in prioritizing certain documents and answering questions about details of scanning requirements, which is why it's important to use onsite services. This guidance is immediately available instead of relying on emails or phone calls.

4. You want to reduce transportation time and costs and minimize logistical issues

To scan documents and data, an offsite scanning service will take them to a vendor’s facility for imaging. This involves sorting, packing, arranging for secure transport to the scanning facility and safe storage of records once they are on our premises. While we take care of every step of the process to ensure complete security of your information, our offsite scanning will incur packing, logging and transportation costs as well as increase transit time.

5. You have large volumes of old legacy paper records to digitize

Are your legacy records too old or tattered to be shifted across town and back? Our onsite scanning service is the ideal option for backfile scanning of old documents. Some document types are best scanned onsite, for example, old handwritten documents, odd-sized paper, or old large-format drawings that may get damaged by too much handling.